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Client loginالعربية Amman, Jordan[email protected]+962 795 900 124

Projects

Who is overloaded

Staff Workload compares each person's estimated hours with the hours they can work, so you see who is overloaded before it is too late. Nothing is typed here: the figures come from the tasks' estimated hours and from the timesheets.

Where

Staff Workload › Overview

Who

Anyone allowed to see staff workload. You see the people your account may compare.

The overview

The first screen is Staff workload overview. For the week it shows the People in view, the Total Capacity, the Hours assigned, the Total Available Cap, the Hours logged and how many people are Over capacity.

Under the figures: Who is over capacity names each person and by how many hours. Billable against unbillable splits the logged hours. The last 30 days counts the tasks completed, completed late and still overdue. Holidays in this period lists the public holidays. Each part has a link to the screen behind it: Open the grid, Open the capacity panel, Open Performance Review.

Staff workload overview: the week's figures and who is over capacity

The grid

1
Press Workload in the row of views.
2
Choose the week with ‹ Earlier and Later ›. Narrow the people by Project, Role, Department or Person.
3
Read the table: one row per person, one column per day, and Est / capacity at the end. A person given more hours than their shift is counted under Overloaded.
4
To take work off a person, open the task and change its assignee or its dates.
The Workload grid: one row per person, one column per day

The other views

ViewWhat it shows
ChartThe same hours as a chart: Statistics by estimate hours.
TimelineOne row per project: what is running in this period and when it ends. Open a project to see its tasks. A task's bar can be dragged to move it.
KanbanOne column per person, with the tasks they hold.
CapacityThe logged hours by project: Billable projects and Unbillable projects.
The Chart view
The Timeline view
The Kanban view
The Capacity view

Flowrica on this screen

Plan the team's load asks Flowrica to suggest how to spread the work. You can also ask her, for example, “Who can cover this person next week?”. Press Guide me and she points at each part of the screen.

Before: Run a sprint