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Accounting

Journal entries

Every posting in the system becomes a journal entry. It balances, or it does not post; once posted, it is reversed, never edited.

Where

Accounting › Documents › Journal Entry

Who

People whose role may see the journal.

The list shows each entry's Number, Date, Description, Debit, Credit, State and who it was Entered by. Invoices, payments, payroll and stock post their own entries; those read System. Narrow the list with From, To and the state: Draft, Posted or Reversed.

The journal: every entry with its debit, credit and state
The journal narrowed with its filters

Write an entry by hand

1
Press + Journal entry. Set the Date, Description and Company.
2
Add lines with + Line: the Account, then an amount under Debit or Credit. Difference shows what is left to balance.
The New journal entry form
3
Press Save draft. A draft can be saved unbalanced, and you can come back to it. Delete draft removes it: nothing of it was in the ledger.
4
When debits and credits match, press Post it. Posted. It is in the ledger now.

An entry's own page

Press Open on a row. The page shows the Date, State, Company, who it was Entered by and the document it came From, then its lines: Account number, Account, Line, Debit and Credit.

A posted entry's own page
A draft entry that does not balance yet
ButtonWhat it does
ReversePosts the opposite entry and asks for a Reason. Both entries stay readable; the second one is marked a reversal.
Open the documentOpens the invoice, payment or other document that posted this entry.
Export this entry · PrintSaves or prints this one entry.

Guide me on the list points at + Journal entry.

Before: Chart of accounts · Next: Fiscal periods