School

Every School topic of the Zyntra OS user guide, step by step: Zyntra School, Academic years, Grades and sections, Students and 46 more.

50 topics

Zyntra SchoolFor schools: the academic years and their terms, the grades and each year's sections, every student's file with its guardians and family, and admissions from the application to the enrolment, and a portal where guardians follow their children and students read their own page.
Academic yearsEach academic year with its terms. One year is the current one: the lists and the overview read it first.
Grades and sectionsThe school's grades, and each academic year's sections with their capacity, room and homeroom teacher.
StudentsEvery student's file. Search by name, number or national ID; filter by status, grade and section of the year.
GuardiansEvery parent or guardian, with their children at the school. A family is one customer; its guardians are its contacts.
Portal accessWho the school opens its portal to. A guardian switched on sees their children in the client portal; a student signs in to their own page while their grade lets students in.
AnnouncementsNews for the families and students: to the whole school, one grade or one section. A draft is kept until it is published.
The parent and student portalWhat a guardian and a student see once the school opens its portal to them — a short help page to share with the families.
Online applicationThe school's own application page: a family (or, at a university, the applicant) applies, sends the documents the school asks for and pays the application fee. Each application lands in Admissions, marked «Applied online», and goes on through the same steps: the interview, the decision, the enrolment.
AdmissionsEvery application: the interview or test, the decision, then the enrolment into a section.
Fees — items, schedule and rulesWhat the school charges: its fee items, the amount of each fee for each grade in the year, and the school's own rules for discounts, installments and withdrawals.
Bill the year, discounts and withdrawalsOne invoice a child a year, to the family, with the school's installments; the brothers-and-sisters discount and each student's own discounts; a withdrawn child's unused fees credited.
Re-enrolmentNext year's places for this year's students: the family asks from the portal, pays the seat deposit, and the deposit is taken off next year's bill. A full grade puts the child on a waiting list, first asked, first given.
Activities and clubsThe year's clubs, sports, arts and trips: each with its supervisor, days and hours, seats and waiting list, the grades (or a university's majors) that may join, a fee billed once a term, and a form the family signs first when it asks one. Families register from the portal; the supervisor takes attendance at each meeting.
Forms and consentTrip, photo and medical consent, and surveys: the school builds a form with its own questions, sends it to a section, a grade, an activity's members or chosen children, and the family answers and signs it in the parent portal. A form may carry a fee (a trip), billed when the family agrees. The results say who signed, who did not, and what each answered.
Subjects and teachersEach grade's subjects, and for the year chosen the teacher of every subject in each section — the person who enters its marks there and teaches it in the timetable — and the school's bell times.
TimetableEach section's week: the subject, teacher and room of every period. A teacher is never placed in two sections at once, and a room never holds two.
AttendanceEach section's attendance for the day (or for each period): everybody present first, then the few who are absent, late or excused, with a note.
Attendance reportsA student's attendance this year, a section's day period by period, and the students below the school's line.
Assessment plansEach term, how a subject's mark is made: its components with their weights making 100, the mark each is out of, and the pass mark. And the school's scale.
MarksThe term's mark sheets, one per section and subject. A teacher enters his own; a coordinator approves; only a released sheet is shown to the parents.
HomeworkThe teacher sets homework for the sections he teaches, the students hand it in through their portal, and the teacher marks it and returns it — the families see the mark once it is returned.
Homework reportsWhere homework is coming back and where it is not: each section's hand-in rate, a student's missing homework, and each teacher's homework load.
MessagesA guardian writes to the teachers of their child, and a student to their own teachers, from the portal; the teacher reads and answers here. The school decides whether messages are on, when they reach the teachers, and who reads them to keep students safe.
Online examsQuizzes and exams the students sit in their portal: built from the question bank, open in their window, timed by the school's server, marked by their key at once and by the teacher for written answers — and counted in the mark sheet as drafts.
Results and report cardsA section's term or whole year: each subject's total, the average, the rank and the result. The report card in English or Arabic, one student or the whole section.
Message reportsWhich questions from families and students are waiting, and how each teacher keeps up. The reports count; they never open a message.
Question bankThe questions online exams are built from, kept by subject (or by course, at a university): written once, used on many exams, shared with the whole school when they are good.
Mark reportsRead from every entered mark, each sheet's step beside it, so a student falling behind is seen during the term.
Buses and routesThe school's buses, each year's routes — morning or afternoon, their stops in order with their times — and the students who ride each route from their stop. A bus never takes more students than its seats.
Bus boardingThe bus supervisor marks, on their phone, who got on the bus at each run: everybody boarded first, then the one or two who did not.
Bus listsWho rides each route and stop, how full each bus is, and a driver's run sheet — each one ready to print.
LibraryThe school library's catalogue: every book with its ISBN, subject, language and shelf, and each copy with its own barcode and state — on the shelf, lent, lost or damaged.
Lending deskLend a copy to a student or a member of staff, take it back, renew it or mark it lost; the books overdue, the copies held for students, and the fines and lost books billed to the family.
Library reportsWhat the library lends most, what is overdue now, which copies were lost or damaged, and each borrower's whole history.
Canteen counterSell at the school canteen from each student's wallet: find the student, check what his family allows, tap what he takes and press Sell.
Canteen walletsEach student's canteen wallet — its balance, today's spend, the family's limit and bans — and the money taken at the desk, refunded or moved to a brother or sister. Also what the canteen sells and its settings.
Canteen reportsWhat the canteen sold by day and by item, what the school holds for the families now, and the students below a balance.
Health and nurseEach student's health file — allergies, chronic conditions, regular medicines, vaccinations, the blood type and the doctor — the visits to the school nurse, the families' requests to change the file, and a red warning of a severe allergy wherever staff need it.
Health reportsWhich vaccinations are due and which are late, the students with a severe allergy section by section, and how many children came to the nurse in a period — each one ready to print.
BehaviourA teacher's positive and negative notes on the students of his own sections, each with a category from the school's list and its points, and every student's behaviour in one place — the notes, the steps of the school's ladder and the meetings with the family.
Incidents, steps and meetingsThe serious cases: who was involved and who saw it, the actions taken, the steps of the school's own ladder — a verbal warning, a written warning, the guardian called in, a suspension — each with who decided it and why, and the meetings with the family.
Behaviour reportsThe points of each student and each section, the incidents of each category month by month, and the students who reached a step of the ladder.
Learning platformsLink the school to Google Classroom, Microsoft Teams for Education and Moodle: a course for each section and subject you pick, with its teacher and students; the homework set in Zyntra goes out as an assignment, and the hand-ins and grades come back to it.
CertificatesThe official transcript and the school's certificates — enrolment, good conduct, transfer and completion — made from the school's own records, each with its serial, the school's stamp, the signature and a QR code that anyone can check. A paper is never changed after it is issued: a wrong one is withdrawn and a new one issued.
Certificate templates and settingsThe words of each kind of paper, in English and in Arabic, and what every paper carries: who signs it, the school's stamp, the serial's prefix, and the fee of each kind.
Certificate reportsThe papers issued in a year, each kind month by month, and the papers withdrawn with who withdrew them and why.
Hijri datesA school that works in the Hijri (Umm al-Qura) calendar reads and types every school day in Hijri, or in both calendars. The day is always kept in Gregorian, so nothing already recorded moves.
Ministry exportsThe files your ministry of education takes — enrolments, leavers, attendance totals and year results — in the ministry's own columns, made from the school's records. You upload each file on the ministry's portal yourself: nothing is sent from Zyntra.
Ministry connectionsFive connections, one for each regulator a school reports its students to: Jordan's OpenEMIS, Saudi Arabia's Noor, ADEK in Abu Dhabi, KHDA in Dubai and the UAE Ministry of Education's eSIS. Each is off until it is switched on.

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