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My papers and paper updates

Each person sees their passport, ID card, residency, work permit and driving licence with the day each one expires. When one is renewed, they send a photo of the new one with its new expiry, and HR approves it in one press: the new day is written on their details, and the expiry reminders follow it.

Where

My Space › Me › My papers · the Zyntra app: Me › My papers · for HR: HR › HR Records › The person › Paper updates, also opened from Documents expiring

Who

Everyone sees and sends only their own papers. Approving or refusing needs «HR records · Edit», for people inside your reach. Nobody decides their own paper. The photo is seen only by its person and by HR.
1
Open My papers. Each paper shows Expires on and how long is left. On the renewed one, press Send a new one, choose the Photo of the new paper, type the New expiry as it is written on the paper, and the New number (optional). Press Send to HR.
My papers: the passport expiring in 20 days, with the photo of the new one chosen and its new expiry typed
2
In the Zyntra app, Send a new one opens the camera. The phone reads the expiry from the photo by itself, and nothing leaves the phone to be read. Check the day it shows, press it to change it if it is not the one on the paper, then press Send to HR.
3
HR is told on the bell. Under Paper updates each row shows the photo, the Old expiry and the New expiry, and whether that day was read from the photo or typed. Press the photo to see it larger, then Approve, or Refuse and write why.
Paper updates: the passport waiting, with its photo, the old and the new expiry, Approve and Refuse
4
The person is told on the bell. Approved, the new expiry is on their details and in Documents expiring; refused, the reason shows beside the paper and they can send it again.
My papers after the approval: the passport with its new expiry, approved

Questions

Where is “My papers and paper updates” in Zyntra OS?

My Space › Me › My papers · the Zyntra app: Me › My papers · for HR: HR › HR Records › The person › Paper updates, also opened from Documents expiring

Who can use “My papers and paper updates”?

Everyone sees and sends only their own papers. Approving or refusing needs «HR records · Edit», for people inside your reach. Nobody decides their own paper. The photo is seen only by its person and by HR.